Sharing files

Access permissions and sharing of files

UNSW IT has put measures in place to ensure your data is better protected and to reduce unintentional sharing of information.  

What are our default settings?

A default ‘private’ setting has been applied to all OneDrive, SharePoint and Teams sites, meaning only members can access the content – including all files, folders and documents – contained in the site. Only a member of the site where that file resides will be able to access them. 

Whenever you share a file from SharePoint or your UNSW OneDrive, the default setting only allows people you select to be able to view (but not edit) the shared file. You may therefore receive email notifications to ‘request permission’ for someone to access a file, or to grant permission to access a file or folder. 

If someone receives a document from someone else, (for example; they have been forwarded an email that contains a file but they have not been identified as a person with permission to view or edit), this will also trigger a ‘request permission’ email notification.