Using Microsoft Teams

All meeting recordings are saved to OneDrive and SharePoint as below:

For non-channel meetings, the recording will be stored in the Recordings folder in the OneDrive directory of the person who started the recording. 

For a Teams channel meeting, the recording will be stored in a Recordings folder in the Files tab for the channel. Everyone who is a part of the channel will have permission to edit and view the recording. Example: Teams name - Channel name/Documents/Recordings

For more information please refer to this article, opens in a new window.

Go to the chat controls in the upper-right corner and select Share  .

Choose a window to share that specific program and its content, or select Desktop to share everything on your screen.

The other participants in the chat will receive a notification asking them to accept your screen share. Once they do, they'll be able to see your screen and continue the chat.

When you're done sharing, go to your meeting controls and select Stop sharing.

To bulk add via a distribution list, security group, Office 365 group, or class email list:

If you are a Team owner, go to the Team name in the Teams list and click More options button (…) -> Add member

Start typing a distribution list, security group, Office 365 group, or course class list to add to your Team.

When you are done selecting your group/list, click on Add, and then click on Close. People you add to your team will receive an email letting them know that they are now a member of the team, and it will show up in their Teams list.

If you need to add users and one of the above methods are not suitable for you, UNSW IT can assist through bulk importing users into existing Teams groups from a spreadsheet/list of zIDs or email addresses. To add via this method, please send an email to itservicecentre@unsw.edu.au that includes:

• Name of existing Microsoft Teams group
• Attached spreadsheet (.xlsx or .csv file format preferably) that has zIDs or email addresses (or both) to be added.

Video transcripts and captions can be a great resource to enhance learning and bring teams together. They support individuals with hearing impairments, non-native English speakers and those who are slower with the processing of information (such as people with learning difficulties, neurodiversity and other conditions).

To support equity and accessibility, it is important that hosts of webinars, meetings and live events always ensure that live transcripts are available for attendees.  

A free live transcript service is available for Microsoft Teams and Zoom webinars, meetings, and live events.   

Any attendee of a Microsoft Teams webinar can access the live transcript of the webinar.  

View instructions for activating video transcripts and captions for Teams.

To enable Live Captions in Microsoft Team:

   1. Once joined or in the group call, click on the ellipsis
   2. Click on Turn on live Captions

Please refer to this Microsoft support article for more information.

While the default setting for retention of meeting recordings is 120 days, owners of meeting recordings can set expiration of a meeting recording – see Manage the expiration of a meeting recording, opens in a new window.