Correction or change of personal details

It’s important to make sure UNSW has your details correct.

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Managing your personal details

This page explains all you need to know about how to check, correct or change the UNSW record of your:

Formal name
Date of birth
Gender
Contact details (email address and mailing address)
Preferred name.

Need to update your residency status? Here’s how to apply for a change of residency status.

If you are no longer a student at UNSW and therefore no longer have access to myUNSW, you may update your address, phone number or email via the Correction of Personal Details form below. You will need to enter your new details under "other" and provide proof of identity using the documents listed on the documentary evidence field of the form.

Keep your records current

You are required to keep the UNSW record of your contact and personal details current. Make sure you update your record as soon as you can after any of these details change.

The University requires that your full legal name, as appears on your birth certificate or passport, be recorded on your University record.

Please be aware that if you provide falsified documents in support of your application, this will result in one of a range of penalties, from failure in the course to suspension or exclusion. In some cases, the matter could also be reported to ICAC. As a student, you must be aware of your obligations and responsibilities under the Student Code.

Checking your current details with UNSW

To check what details UNSW currently has for you on file, log in to myUNSW to check your formal name and make sure it matches your full legal name.

If your formal name does not match, follow the change instructions below.

Note on enrolment

UNSW is required to keep updated contact details for all students. Each term/semester when you click on 'Update Enrolment' for the first time, myUNSW will ask you to confirm your current address and contact details. Completing these updates enables enrollment.

Changing your name, date of birth or gender

You cannot change the UNSW record of your Formal Name, date of birth, gender or residency status via myUNSW.

Use the Correction or Change of Personal Details Request Form (PDF), opens in a new window to correct or change the UNSW record of your Formal Name, date of birth or gender.

Submit your completed form along with supporting documents to The Nucleus: Student Hub. Submit here, opens in a new window if you are a current student; submit here, opens in a new window if you are a non-current student.

Documentary evidence

You must attach documentary evidence to support your request. Your supporting documentation must be in the form of a certified copy. For further information on certified documentation please see below.

If however, you are using Australian Government-issued documentation to support your request you may only need to provide a copy of your documentation provided you grant consent for UNSW to verify the validity of your documents using the Document Verification Service (DVS). For further information on whether your documents can be verified via the DVS please see below.

All name change requests must reflect the name exactly as it appears on your supporting documentation.

Evidence can be:

Marriage/Divorce Certificate
Change of Name Certificate
Birth Certificate
Passport
A statement from a registered medical practitioner or a registered psychologist

Please refer to the Correction of Personal Details Request form (PDF), opens in a new window for further information regarding acceptable documentary evidence.

Your request cannot be processed until certified documentary evidence is provided or, where applicable, your documents are verified via the Document Verification System (DVS).

Complete form

FAQs about change of personal details at UNSW

If you are using Australian Commonwealth or State Government issued documentation to support your request, UNSW can verify and confirm the validity of your documents via the Document Verification System (DVS), opens in a new window managed by the Commonwealth Attorney-General’s Department (subject to you providing consent for the University to do so).

The following documents can be verified via the DVS:

Australian Birth Certificate

Australian Passport

Australian Change of Name Certificate

Australian Marriage Certificate

Australian Driver Licence
Visit the DVS
If you are using documentation issued overseas you will need to provide a certified copy of this documentation to support your request.

Certified documentary evidence must bear the signature of a Justice of the Peace. Alternatively, the original document can be brought into The Nucleus: Student Hub to be certified.

To certify documentation either:

Take a copy and the original to a Justice of the Peace, opens in a new window for their signature and registration number, or

Take the original document into The Nucleus: Student Hub to be certified.
You are required to maintain current email and postal addresses on myUNSW. The University cannot accept responsibility if official communications fail to reach you because you have not updated your postal and/or email address as soon as possible after you change any of those details.

Email is the main mode of formal communication from the University to you. All students have a central email address: your zID (e.g. z3456789) followed by @student.unsw.edu.au.

You are required to read all emails that are sent to this address, as it may contain vital administrative or teaching material not provided any other way. If you use an email account other than the centrally provided UNSW account, you must arrange to redirect your UNSW Email, opens in a new window to an account you do use.
For changes other than the UNSW record of your formal name, date of birth, gender or residency status use the Personal Details section of myUNSW, then select the information you would like to update: Address, Phone, Email, Emergency Contact, Personal Statistics.

Note: You can use myUNSW to change your 'preferred', informal name. You can also check the UNSW record of your Formal Name.

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