Contractor Safety

Contractor safety induction

UNSW strongly recommends that Estate Management (EM) be engaged, or consulted, when local areas require external contractors to carry out work, or provide consultation, in areas where UNSW is operating.

This webpage provides guidance on occasions when local areas engage contractors (independent of Estate Management) for any type of work or consultation, e.g., equipment maintenance, specialist consultants, cleaners, general tradies, etc.

Construction works are excluded, as they must be managed by Estate Management. Please contact, opens in a new window your local Building Manager if you are planning construction works in your area.

Please note that the local area will be responsible for evaluating contractors, prior to their engagement, for compliance with safety, insurance, and appropriate skill set, as well as record keeping requirements.

Visit the Contractor Induction Portal

View HS801 Contractor Safety Manual for detailed guidance

If you have any queries, please contact the relevant Safety contact.

Minimum required tasks

Step	Task	Completed by	Record keeping location	More information
1	UNSW Staff online registration	UNSW Staff member engaging the contractor directly, independent of Estate Management	Contractor Induction Portal	Contractor Induction Portal UNSW Staff registration guide, opens in a new window Contractor Induction Portal UNSW Staff guide, opens in a new window
2	HS803 Contractor Evaluation Checklist	Business Owner/Principal contractor	Local records	HS803 Contractor Evaluation Checklist, opens in a new window to be provided by the person engaging the contractor and used for evaluation purposes before work commences. Contractors who do not satisfy these requirements should not be engaged Section 8 of the HS801 Contractor Safety Manual, opens in a new window, for guidance on required documentation
3	Business online registration	Business Owner/Principal contractor	Contractor Induction Portal	Businesses - Contractor Induction Portal guide, opens in a new window Account Login - Contractor Induction Portal guide, opens in a new window
4	Individual online registration	Individual carrying out the work	Contractor Induction Portal	Individual - Contractor Induction Portal Registration guide, opens in a new window Contractor Induction Portal account login guide, opens in a new window
5	Contractor Online Induction	Individual carrying out the work	Contractor Induction Portal	Individual - Contractor Induction Portal Registration guide, opens in a new window Contractor Induction Portal account login guide, opens in a new window
6	Site Specific Induction	UNSW Staff member engaging the contractor directly, independent of Estate Management	Local records	HS805 Contractor Induction Checklist, opens in a new window to be completed before work commences
7	Site-specific SWMS/Safe Work Procedure/Risk Assessment	Business Owner/Principal contractor	Local records	Section 19.5 of the HS801 Contractor Safety Manual, opens in a new window
8	Review site-specific SWMS/Safe Work Procedure/Risk Assessment	UNSW Staff member engaging the contractor directly, independent of Estate Management	Local records	HS811 SWMS Checklist, opens in a new window HS027 Writing Safe Work Procedures Guideline, opens in a new window HS329 Risk Management Procedure, opens in a new window

Additional tasks

Step	Task	Completed by	Record keeping location	More information
1	Laboratory Clearance Certificate (if applicable)	Person engaging contractor, independent of Estate Management	Local records	HS699 Laboratory Clearance Certificate Guideline, opens in a new window HS700 Laboratory Clearance Certificate, opens in a new window to be completed before work commences
2	Safety Data Sheets	Business Owner/Principal contractor	Local records	Current (within 5 years) Safety Data Sheets for any hazardous chemicals to be used by the contractor, and readily available on site
3	Permits to work for High-Risk activities	Local Building managers MUST be engaged for all High-Risk activities. The appropriate permits can be obtained from the safety website.	Local records	HS820 Permit To Work Procedure, opens in a new window

Feedback on the information contained in this webpage can be emailed to safety@unsw.edu.au. Last updated November 2021.

Contractor safety induction

See also

Safety Alerts

Emergencies

Estate Management

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Contractor safety

Contractor safety induction

See also

Safety Alerts

Emergencies

Estate Management