Information Governance
Recordkeeping Framework
The University is subject to the NSW State Records Act 1998. The Act requires public offices, which include universities, to 'make and keep full and accurate records' of their activities and to 'establish and maintain a records management program' in conformity with standards and codes of best practice.
In order to fulfil its recordkeeping responsibilities, UNSW has developed policies, standards and guidelines that support and assist staff to create adequate records and to maintain these records for as long as required in appropriate recordkeeping systems. This framework also ensures that records that are of permanent value to UNSW will eventually be kept in the University Archives.
- Legislation
- Policy
- Procedures & guidelines
Legislation , opens in a new window
UNSW's recordkeeping responsibilities are primarily defined by the State Records Act 1998, opens in a new window and State Records Regulation 2024, opens in a new window.
State Records Act 1998
The State Records Act commenced on 1 January 1999 and replaced the 1960 Archives Act. Under the Act the jurisdiction of the State Records Authority was broadened to cover universities. A significant impact on universities arising from the Act is the requirement to comply with standards issued by the State Records Authority and to follow their principles.
State Records Regulation
The State Records Regulation prescribes guidelines as to what constitutes normal administrative practice; prescribes a number of public offices for the purpose of exempting their collections of private records from the Act; updates the list of other legislation authorising the disposal or alteration of State records.
Other Legislation
The following legislation also forms part of our recordkeeping responsibilities at UNSW:
- Government Information (Public Access) Act, 2009 (NSW), opens in a new window
- Children And Young Persons (Care And Protection) Act, 1998 (NSW) , opens in a new window*
- University of New South Wales Act, 1989 (NSW) , opens in a new window
- Work Health and Safety Act, 2011 (NSW) , opens in a new window*
- Privacy and Personal Information Protection Act, 1998 (NSW) , opens in a new window*
- Evidence Act, 1995 (NSW) , opens in a new window*
- Health Records and Information Privacy Act, 2002 (NSW) , opens in a new window*
- Government Sector Audit Act 1983 No 152 , opens in a new window*
- Copyright Amendment (Disability Access and Other Measures) Bill 2017 , opens in a new window*
Policy , opens in a new window
Records and information management in UNSW is governed by the Information Governance Policy. This includes both the principles and procedures.